Answered By: Christie Hurrell
Last Updated: May 04, 2018     Views: 18

Here are a few tools that may be of assistance if you are uploading a large number of publications (>5) into PRISM:

If you have your publications saved in a reference management program (e.g. Endnote, Refworks, Mendeley, etc.) or in an author profile tool (e.g. Google Scholar profile, ORCiD profile):

  1. Export the desired publications as a .BibTeX or .RIS file.
  2. Save that file somewhere on your computer
  3. Log in to PRISM
  4. From the menu, choose “Batch import metadata”
  5. From this window, choose the appropriate file format and collection, and upload your file
  6. Please note that this will only import the metadata for your publications, not the full text.

If you have a list of citations in text format:

Citation Finder will attempt to find full citations in .BibTeX format for simple bibliographic entries (e.g. your CV). It will not work for all publications, particularly grey literature or publications without a DOI. You can then save the resulting .BibTeX and import it to PRISM following the directions above.

If you want to check publisher policies for a large number of publications:

The simplest way of checking publisher policies is to check SHERPA/RoMEO, a database of publisher self-archiving policies, as explained in this FAQ.

However, if you have a large number of citations already in certain reference management programs (RefWorks, Endnote) you may be able to use a Google Docs script to automate retrieval of journal copyright policies. This process is described in detail here: Flynn, S. X., Oyler, C., & Miles, M. (2013). Using XSLT and Google Scripts to Streamline Populating an Institutional Repository. The Code4Lib Journal, 19.

If you want to upload a large number of records: (more information coming soon)