Last Updated: Jun 20, 2024     Views: 632

University of Calgary’s research data is hosted in Borealis, the Canadian Dataverse repository. To deposit a dataset, follow the steps below. 

1. CREATE AN ACCOUNT

  • Go to PRISM Data  >  Login (at top right)
  • Under Your Institution, select University of Calgary IdP and Continue.
  • Login with your University of Calgary credentials and you can start depositing and sharing data!

2. ADD & EDIT DATA

  • CREATE A NEW DATASET

    • Login to (if you login to the main Borealis Data page, you will be redirected to PRISM Data).
    • Click +Add Data, and choose New Dataset from the dropdown menu
    • Fill in Required Metadata fields marked with a * (Title, Author, Contact, Description, Subject).
    • If desired, fill in additional metadata fields. 
      RECOMMENDED: Keywords, Related Publications. (Note: many more metadata fields become available for editing after your dataset is saved.)
    • You can save the dataset without adding any files.
       
  • UPLOAD DATA FILES

    • Go to the Files section at bottom of the page, below the Citation Metadata.
    • Drag and drop files from your desktop, or use the +Select Files To Add button, or Upload from Dropbox.
    • Max file size: 5 GB. Please ensure you allow sufficient time for large files to upload. If your files are too large, try putting them into a Zip file, or contact research.data@ucalgary.libanswers.com for help.
    • Describe the files: Title, Description, Tags. People can’t use your data if they don’t know what it is!
       
  • SAVE CHANGES

    • Click Save Changes button. This saves the dataset in Draft form; it is not yet published nor publicly visible.
    • Once a dataset is published, Borealis assigns a DOI to permanently identify it.
      • Note: You can also request a Private URL to share with a journal without publishing the data. This URL grants temporary access, until the dataset is publicly available. Contact research.data@ucalgary.libanswers.com for help.
  • EDIT YOUR DATASET

    • You can edit elements of your dataset at any time using the Files, Metadata, and Terms (license and use permissions) tabs at the bottom of the page.
    • Files can be Restricted so they are available only on request. Contact research.data@ucalgary.libanswers.com to learn how.

3. PUBLISH DATASET

  • Depending on your user permissions, you will have a button for either:
    • Submit for Review  (the draft dataset is reviewed by a research data admin)
    • Publish (makes the dataset publicly available)
  • Changes made to Files, Metadata, or Terms after publishing your dataset will be saved as a Draft version. Click Publish again to make the changes go live; the new version will supersede the old.
  • Admin assistance is needed to un-publish a dataset, so be sure to review before Submitting or Publishing.

4. CITE DATASET

  • The data citation is generated by Scholars Portal Dataverse based on the required metadata you entered. It’s displayed in a blue box below the dataset title and version #.
  • Copy and paste, or use the Cite Dataset button to export the citation into EndNote, RIS, or BibTeX.

If you need any help, please contact research.data@ucalgary.libanswers.com