Q. How do I deposit data into PRISM Data?

University of Calgary’s research data is hosted in Borealis, the Canadian Dataverse repository. To deposit a dataset, follow the steps below. 

1. CREATE AN ACCOUNT

• Go to PRISM Data  >  Login (at top right)
• Under Your Institution, select University of Calgary IdP and Continue.
• Login with your University of Calgary credentials and you can start depositing and sharing data!

2. ADD & EDIT DATA

• CREATE A NEW DATASET

  • Login to (if you login to the main Borealis Data page, you will be redirected to PRISM Data).
  • Click +Add Data, and choose New Dataset from the dropdown menu
  • Fill in Required Metadata fields marked with a * (Title, Author, Contact, Description, Subject).
  • If desired, fill in additional metadata fields. 
    RECOMMENDED: Keywords, Related Publications. (Note: many more metadata fields become available for editing after your dataset is saved.)
  • You can save the dataset without adding any files.
     

• UPLOAD DATA FILES

  • Go to the Files section at bottom of the page, below the Citation Metadata.
  • Drag and drop files from your desktop, or use the +Select Files To Add button, or Upload from Dropbox.
  • Max file size: 5 GB. Please ensure you allow sufficient time for large files to upload. If your files are too large, try putting them into a Zip file, or contact research.data@libanswers.ucalgary.com for help.
  • Describe the files: Title, Description, Tags. People can’t use your data if they don’t know what it is!
     

• SAVE CHANGES

  • Click Save Changes button. This saves the dataset in Draft form; it is not yet published nor publicly visible.
  • Once a dataset is published, Borealis assigns a DOI to permanently identify it.
    • Note: You can also request a Private URL to share with a journal without publishing the data. This URL grants temporary access, until the dataset is publicly available. Contact research.data@libanswers.ucalgary.com for help.

• EDIT YOUR DATASET

  • You can edit elements of your dataset at any time using the Files, Metadata, and Terms (license and use permissions) tabs at the bottom of the page.
  • Files can be Restricted so they are available only on request. Contact research.data@libanswers.ucalgary.com to learn how.

3. PUBLISH DATASET

• Depending on your user permissions, you will have a button for either:
  • Submit for Review  (the draft dataset is reviewed by a research data admin)
  • Publish (makes the dataset publicly available)
• Changes made to Files, Metadata, or Terms after publishing your dataset will be saved as a Draft version. Click Publish again to make the changes go live; the new version will supersede the old.
• Admin assistance is needed to un-publish a dataset, so be sure to review before Submitting or Publishing.

4. CITE DATASET

• The data citation is generated by Scholars Portal Dataverse based on the required metadata you entered. It’s displayed in a blue box below the dataset title and version #.
• Copy and paste, or use the Cite Dataset button to export the citation into EndNote, RIS, or BibTeX.

If you need any help, please contact research.data@libanswers.ucalgary.com.