Q. How do I deposit data into PRISM Data?
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Last Updated: Jun 20, 2024 Views: 632
Last Updated: Jun 20, 2024 Views: 632
University of Calgary’s research data is hosted in Borealis, the Canadian Dataverse repository. To deposit a dataset, follow the steps below.
1. CREATE AN ACCOUNT
- Go to PRISM Data > Login (at top right)
- Under Your Institution, select University of Calgary IdP and Continue.
- Login with your University of Calgary credentials and you can start depositing and sharing data!
2. ADD & EDIT DATA
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CREATE A NEW DATASET
- Login to (if you login to the main Borealis Data page, you will be redirected to PRISM Data).
- Click +Add Data, and choose New Dataset from the dropdown menu
- Fill in Required Metadata fields marked with a * (Title, Author, Contact, Description, Subject).
- If desired, fill in additional metadata fields.
RECOMMENDED: Keywords, Related Publications. (Note: many more metadata fields become available for editing after your dataset is saved.) - You can save the dataset without adding any files.
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UPLOAD DATA FILES
- Go to the Files section at bottom of the page, below the Citation Metadata.
- Drag and drop files from your desktop, or use the +Select Files To Add button, or Upload from Dropbox.
- Max file size: 5 GB. Please ensure you allow sufficient time for large files to upload. If your files are too large, try putting them into a Zip file, or contact research.data@ucalgary.libanswers.com for help.
- Describe the files: Title, Description, Tags. People can’t use your data if they don’t know what it is!
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SAVE CHANGES
- Click Save Changes button. This saves the dataset in Draft form; it is not yet published nor publicly visible.
- Once a dataset is published, Borealis assigns a DOI to permanently identify it.
- Note: You can also request a Private URL to share with a journal without publishing the data. This URL grants temporary access, until the dataset is publicly available. Contact research.data@ucalgary.libanswers.com for help.
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EDIT YOUR DATASET
- You can edit elements of your dataset at any time using the Files, Metadata, and Terms (license and use permissions) tabs at the bottom of the page.
- Files can be Restricted so they are available only on request. Contact research.data@ucalgary.libanswers.com to learn how.
3. PUBLISH DATASET
- Depending on your user permissions, you will have a button for either:
- Submit for Review (the draft dataset is reviewed by a research data admin)
- Publish (makes the dataset publicly available)
- Changes made to Files, Metadata, or Terms after publishing your dataset will be saved as a Draft version. Click Publish again to make the changes go live; the new version will supersede the old.
- Admin assistance is needed to un-publish a dataset, so be sure to review before Submitting or Publishing.
4. CITE DATASET
- The data citation is generated by Scholars Portal Dataverse based on the required metadata you entered. It’s displayed in a blue box below the dataset title and version #.
- Copy and paste, or use the Cite Dataset button to export the citation into EndNote, RIS, or BibTeX.
If you need any help, please contact research.data@ucalgary.libanswers.com.
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